Administration Assistant

Our client is a highly respected specialist consultancy that provides expert advice on heritage, planning, development, and environmental matters across a diverse range of projects. Due to continued growth and an increasing volume of work, they are seeking an experienced and proactive Administration Assistant . This is a pivotal position within the business, acting as the organisational backbone of the office and ensuring projects, documentation, schedules, and day-to-day operations run efficiently. Roles & Responsibilities Executive Support • Provide dedicated administrative and diary support to the Director. • Manage a complex and changing schedule, including meetings, appointments, site visits, and project commitments. • Coordinate meeting logistics, prepare agendas and supporting documentation. • Assist with correspondence, email management, and follow-up actions. Project Administration • Maintaining project files, records, and documentation. • Formatting and issuing reports, proposals, submissions, and expert witness documentation. • Coordinating project documentation and ensuring records are current and accessible. • Supporting consultants with administrative requirements throughout the project lifecycle. • Assisting with the preparation and organisation of documentation associated with Land and Environment Court matters. Office Administration • Manage incoming calls and direct enquiries appropriately. • Coordinate office supplies, stationery, and stock ordering. • Oversee general office administration and facilities requirements. • Assist with onboarding administration and other business support activities. • Maintain a professional and efficient office environment. • Provide ad hoc support across the wider team as required. Team & Culture Support • Coordinate internal meetings and team events. • Assist with office-wide communications and initiatives. • Support a positive, collaborative, and professional workplace culture. • Identify opportunities to improve administrative processes and efficiencies. Skills & Experience • 4+ years experience in an Administration Assistant, Executive Assistant, Team Assistant, Office Coordinator in a corporate environment. • Strong organisational and time management skills with the ability to manage multiple competing priorities. • Excellent attention to detail and commitment to accuracy. • Highly proactive and able to take ownership of tasks with minimal supervision. • Professional, approachable, and confident dealing with stakeholders at all levels. • High level of discretion and confidentiality. • Intermediate to advanced Microsoft Office skills, including Outlook, Word, and Excel. • Experience supporting a professional services, consulting, legal, planning, engineering, architecture, or similar environment will be highly regarded.